Privacy Policy

Effective Date: 25 June 2023

At The Field of Possibility (“we”, “us”, “our”), your privacy is important to us. This Privacy Policy outlines how we collect, use, and protect your personal data when you visit our website or participate in our activities, training programmes, or retreats.

We are committed to safeguarding your personal information in accordance with UK data protection laws, including the UK GDPR and the Data Protection Act 2018.

1. Who We Are

The Field of Possibility
Email: kirstien@field-of-possibility.org
Phone: 07966082228
Location: Devon, United Kingdom

Our services include wellbeing workshops, retreats, and educational experiences designed to help people better understand how their minds shape their lives.

2. Information We Collect

We may collect the following types of personal information:

• Contact information (e.g. name, email, phone number)
• Information submitted through website forms or booking systems
• Participation details (e.g. events attended, preferences, accessibility needs)
• Feedback or testimonials
• Website usage data via cookies and analytics tools

If sensitive information is collected (e.g. related to mental health or accessibility needs), it will be handled with the highest confidentiality and only processed where necessary and with your consent.

3. How We Use Your Information

We use your information to:

• Manage and deliver activities, workshops, retreats, and training
• Communicate with you about events, bookings, and updates
• Respond to your inquiries or requests
• Collect feedback to improve our services
• Comply with legal obligations

We may also use anonymised data for internal reporting or research into the impact of our wellbeing work.

4. Legal Basis for Processing

We process personal data under the following lawful bases:

• Consent – for optional communications or feedback collection
• Contractual necessity – to deliver a service you’ve signed up for
• Legal obligation – to comply with health and safety, tax, or safeguarding requirements
• Legitimate interests – to operate and improve our organisation and outreach

5. Confidentiality and Data Storage

All information is securely stored, whether digitally (e.g. encrypted cloud storage or booking platforms like Acuity) or physically (e.g. locked filing systems, where applicable). Only authorised team members have access to personal data.

We retain records only as long as necessary—typically for up to 7 years in line with legal and financial obligations.

6. Sharing Your Information

We never sell your data. We may share it with trusted third-party services we use to operate (e.g. Zoom, Acuity, Google Workspace), but only where they comply with UK data protection laws.

In exceptional cases, we may share your information:
• If legally required (e.g. safeguarding concerns or court orders)
• If it’s necessary to protect your wellbeing or the safety of others
• With your clear and informed consent

7. Your Rights

You have the right to:

• Access the data we hold about you
• Request correction or deletion of your personal data
• Withdraw your consent at any time (if consent was the basis for collection)
• Object to or restrict certain data uses
• File a complaint with the UK Information Commissioner’s Office (ICO)

8. Cookies and Website Data

Our website may use cookies to enhance your experience and track usage patterns. You can disable cookies through your browser settings. For more detail, see our Cookie Policy.

9. Changes to This Policy

We may update this Privacy Policy from time to time. The latest version will always be available on our website with the effective date clearly stated.

10. Contact Us

If you have any questions or concerns about your data or this Privacy Policy, please contact:

The Field of Possibility
Email: kirstien@field-of-possibility.org
Phone: 07966082228